Room Rental

MPL has three different rooms that are open for public use.  Two rooms have a charge for use, and one study room is available for free.

Rules and Guidelines

  • You should book your room at least a week in advance but weekend use fills up fast. The earlier you book, the better.s0425879_sc7
  • Rooms should be paid for at least the day before the event.
  • Signs, banners, etc. may NOT be hung on the main doors, stairs, or in the elevator. Any such signs or notes will be removed by staff.  Please make sure invitations say something similar to “located in the Lower Basement of the Mattoon Public Library”.
  • Alcohol, smoking, and drug use is forbidden on Library property.
  • By state and federal law, “no private entity may profit on public property”.
    • This means that business meetings and contract negotiations may take place at the library, but not sales events.
      • This includes home consultant parties, or home consultant shows at other events such as a baby shower or bridal shower.
    • The rooms are only available for use during MPL business hours.
      • Staff is in the building at 8 am, and permission can be granted for your group to enter the building at that time.
      • A staff member must be in the building at any time the meeting rooms are in use. Upon rare occasion, the library director may give permission for room use during off hours.  This privilege is usually reserved for other non-profit organizations.
    • Events may spill out into the hallways or the rest of the library as long as it is not disruptive to other events, or everyday patrons.
      • Children visiting the Children’s Floor during an event must be accompanied by an adult.

The Community Room
Room Occupancy:

  • Chairs only: 125
  • Tables and Chairs: 80

Rent : $35 per event per day

Amenities:

  • Large multi-purpose room
  • Small kitchenette
    • Refrigerator
    • Microwave2463
    • Sink
  • Configurable seating
    • 12 8′ long tables
    • 10 6’ long tables
    • 6 6’ long wooden folding tables
    • 1 circular table
    • 80 chairs
  • Podium

Renters are responsible for clean up after their event.  They must set up tables and chairs, and at the end of the event, wipe down tables, and put away both tables and chairs. All trash must be put in the trashcan.

Any food or ice left in the refrigerator overnight becomes property of the library.

Any and all decorations must be hung with removable poster tape or command strips.   Use of any other adhesive products on the walls or doors will result in a $500 fine to the original renter.

The Kinzel Board Room

Room Occupancy: 6-12 comfortablyCommand-Picture-Hanging-Strips_thumb

Rent: $25 per event per day

Amenities:

  • 12’ center conference table (can not be moved)mediumrefill_500
  • White Board
  • Swivel chairs
  • Sink

Renters are responsible for clean up after the event.  All trash must be put in the trashcan, the white board erased.

Any and all decorations or meeting materials must be hung with removable poster tape, or command strips.  Post-its and post-it poster paper/boards are permissible.   Use of any other adhesive products on the walls or doors will result in a $500 fine to the original renter.

The 1903 RoomPost-it_Big_Pad_Evernote_Limeade
Room Occupancy: 1-6 people

Rent : Free

Amenities

  • Table and chairs

The 1903 Room is the quiet study room located at the top of the original stairs on the second floor.  Anyone may use it at any time, but scheduled patrons get priority.  If the room is occupied by someone not on the official schedule, they may be asked to leave for the scheduled group.

This room does not open until 9:00 am.  No special permission will be given for early admittance.

Like the children’s department, this room closes 30 minutes before the rest of the library.

 

Library Calendar 

This is the full library calendar.  It has all events for the library and all uses for private events.  Yellow labeled “Community Room Private Event” are reservations for our Community Meeting Room.  Light Teal “Kinzel Room Private Event” means that the Kinzel room is booked.

We can book a room for more than one person a day.

Room Rental Request Form

 

Refunds for Room Rental:

If you need to cancel your meeting room rental, please call the Mattoon Public Library.  Those who have already paid their rental fee are entitled to a refund up to 4 days before their scheduled event.  Those who cancel their room after the 4 day period will not receive a refund.  All refunds will be made by check to the person whose name and address are in our booking records.

Due to library money policies, it may take up to 4 weeks to get a refund.