Green Crate Program

Area services such as daycares, after school programs, senior centers, assisted living centers, etc can make going to the library easy, by having the library come to you.

Every week, or every other week, the library Rotary volunteers will deliver a Green Crate full of materials for your clients use.  The delivery person will pick up the last Green crate, and leave a new one.  Your clients use the materials, then return them.

What goes in the grates?  This is dependent upon your organization.  The library staff will work with your organization to provide the materials you need to improve services to your clients.  Anything that can be checked out of the library can be delivered in Green Crates.  This includes books, DVDs, video games, etc.  If your organization needs a special subject, or has a specific request, this can be placed online, or by leaving a note in the outgoing crate.

For example, a current after school program gets 30 books a week.  They range from beginning readers to chapter books.  The younger kids get a new book every day, while some may keep the book a little longer.  It is up to each organization to determine how they will hand out materials.  For the example above, no books can go home with the kids.  They all stay at the after school program, but the older kids are allowed to keep what they are reading in their cubby.

For another organization, the green crate may be placed in the office, and clients come check things out and return them when they are done.  How it is handled at your organization is how you set it up to work best for you.

Advantages:

  • No late fees
  • It gets delivered
  • It’s free
  • Damaged Materials: If materials are accidently damaged or destroyed the library will work with the Manager of Account determine a course of action. These actions may be a steep discount, or an out and out forgiveness of repair/replacement fees.  The course of action will be dependent on material, age, use, etc.
    • Intentionally damaged items will need be discussed with the Library Director for a course of action.

Some rules:

  • Each organization must have a Manager of Account. This is the person that the library contacts when there are issues, or we can not deliver.
    • This person must be responsible
    • This person must be able to show proof that they are affiliated with the organization.
  • This person must have a photo ID
  • This person can not have ANY fines at any libraries in Illinois Heartland Library System on their personal library account
  • This person must be able to show proof that they are affiliated with the organization.
  • The library will set up for either weekly or every other week delivery.
  • At least 90% of the items sent in a delivery must come back in the next delivery.
  • If an item is retained over 3 delivery periods, the library will inform the Manager of the Account that the item is missing, and it must be returned.
    • Any items still missing after 5 delivery periods, will be charged to the account.
  • As with any library account, if the account is over $30, service will be halted until this fine is cleared.